Hire Process (Old not working)

Please follow this process when you hire a new employee.

Before First Day of Employment

  • Send the new hire welcome email (find template here)
  • Request that the employee be added to Quickbooks & TSheets (AKA Quickbooks Time) by sending an email to Dona @ Calculate. Here is the information that Dona will need to set up the new employee and that you need to include in the email:
    • Employee First & Last Name
    • Employee’s email
    • Employee’s cell phone number
    • Start Date
    • Hourly base pay rate
    • Group (Listing, Warehouse, Management, Marketing, etc)
  • Add the employee to Slack
  • Fill out the initial terms of employment page, job description and print out the first five pages of the new hire packet. Job description needs to be signed.
  • Have Zack activate door keycard and make badge
  • Set up their computer with new employee login and login to LastPass (if applicable)
  • Have Team Lead set up their desk/workspace
  • First-Day Paperwork
  • I-9
  • W-4 (if not filled out digitally)
  • Direct Deposit Form (if not filled out digitally)
  • Sign Initial Terms of Employment and other pages
  • Issue employee their front door badge and have them fill out the key form (Zack)
  • First-Day Tasks
  • Enter I-9 IDs into Quickbook
  • Complete eVerify
    Add the employee to the employee information sheet.
  • Add employee to the employee purchase form
  • Add employee to the time clock approval form (hourly employees only)
  • Add employee to the attendance form
  • Add the employee’s work anniversary and birthday from the Google Calendar
  • Add the employee to the knowledge base
  • Send the employee the initial Slack Message from the template here
  • File new hire report
  • Add the employee to the schedule.
  • Introduce the new team member on the general channel on Slack
  • If employee is a lister:
  • If employee is warehouse:
    • Add the employees initials to the pickup app (ask Irvin)
  • Tasks for management/team leads
  • Create an RGT email address and share the username and password with the employee
  • Share relevant google drive folders with the employee’s new RGT email address
  • Add employee’s name to the top question to the attendance form
  • Add the employee to the Evaluation Spreadsheet
  • Follow-up 3-5 Days After Hire
  • Check in to see if the employee needs anything or has any questions
  • Make sure they filled out the get to know you form following these instructions.
  • Copy their emergency contact info over to the RGT Contact List